Office Support Assistant

Creditinfo is looking for an Office Support Assisstant to provide administrative support and ensure the smooth running of our Prague office.

JOB PURPOSE

To organize office operations and perform administrative duties with the aim of creating and maintaining a pleasant work environment, facilitating organizational effectiveness, and supporting communication.

RESPONSIBILITIES

• Ensure the smooth day-to-day running of the office - reception services, kitchen and meeting rooms.
• Greet and provide universal support for visitors.
• Facility management – organize office layout, liaise with building management, monitor condition of facilities, arrange cleaning services and repairs.
• Order office and kitchen supplies and/or equipment; maintain equipment.
• Manage contract and price negotiations with the relevant suppliers, vendors, and service providers.
• Work with Human Resources to update and maintain office policies as needed.
• Ensure timely completion of attendance system by employees - checks and reminders.
• Assist with onboarding/offboarding, coordinate with IT Support regarding equipment.
• Plan internal or external activities such as parties, celebrations, and conferences.
• Manage administrative duties and provide support as needed: language lesson admin, prepare and check documents, travel and visa arrangements, BOZP training and checks.
• Prepare, process and file non-disclosure agreements and standard contracts; manage contract library – maintain service provider data and files

REQUIREMENTS

• Proven experience as an Office Manager, Administrative Assistant or similar
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Diligent and responsible with excellent time management/organizational skills and an ability to multi-task/prioritize work
• Friendly personality with team spirit, willing to take the initiative and learn new things
• Excellent communication skills (written and verbal)
• Fluent knowledge of Czech language, strong knowledge of written and spoken English

WHAT WE CAN OFFER

A stimulating job in a multinational but medium-sized company that develops cutting edge banking and financial applications for customers worldwide.

A competitive salary package, flexible working hours, home office, 25 vacation days, training and conferences, multisport card, cafeteria, meal vouchers, free coffee, relax rooms and great team climate and culture.

A modern, relaxed office in Karlín with a stunning view of Vítkov park and a terrace, located right by the Metro (Křižíkova).

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