Accounts Payable Administrator (Maternity cover)

Náplň práce, právomoci a zodpovednosti:

The AP VIM Administrator is responsible for managing and optimizing the Invoice-to-Pay (I2P) process within the South Europe region, with a strong focus on automation, compliance, and efficiency. The role ensures accurate and timely invoice processing using SAP Vendor Invoice Management (VIM) and supports the integration of procurement and payment systems within a fully digital Source-to-Pay environment.

Invoice Processing & VIM Administration

• Administer and monitor invoice workflows in SAP Vendor Invoice Management (VIM), including invoice capture, validation, exception handling, and posting.
• Ensure timely and accurate processing of supplier invoices in line with company policies and payment terms.
• Manage and resolve blocked or parked invoices, including discrepancies related to pricing, quantities, or missing approvals (NonPO).
• Oversee automated matching processes (2-way and 3-way matching) between invoices, purchase orders, and goods receipts.
• Maintain proper documentation and audit trails for all invoice transactions.
• Provide support for other areas of Accounts Payable functions as needed.

Scope & Impact

• Supports Accounts Payable operations across multiple European entities.
• Contributes to the standardization and automation of global Source-to-Pay processes.
• Plays a key role in improving invoice accuracy, reducing processing time, and strengthening supplier relationships.
• Ensures high data quality and compliance in a highly integrated digital finance environment.

Source-to-Pay Integration (Ariba / SCC / Direct Sourcing)

• Maintain a view role within SAP Ariba processes, including sourcing, purchasing, invoicing, and supplier management activities.
• Ensure alignment between invoice processing and upstream procurement activities such as Guided Buying and contract-based purchasing, based on system visibility.
• Support supplier onboarding and vendor master data updates through centralized workflows, ensuring data accuracy and compliance.
• Review and validate vendor master data as it relates to invoice processing and payment activities.

Compliance & Controls

• Ensure adherence to internal controls, Global Authorization Matrix (GAM), and company policies.
• Support VAT compliance, including correct tax treatment for domestic and cross-border transactions.
• Provide documentation and system support for internal and external audits.
• Maintain compliance with regulatory and financial reporting requirements.

Zamestnanecké výhody, benefity:

• Global Working Environment
• Hybrid Work Model /1 day of HO in a week/
• Meal vouchers fully paid by the employer (7,50€/working day)
• Referral program
• Learning & Development - We're committed to supporting your continuous learning. For our employees, we provide LinkedIn Learning, language courses, and much more.
• 2x sick day + Birthday day off
• Employee discounts - Eligible to receive free toys during the holiday season and can purchase toys for discounted prices.
• Possibility of career growth
• Flexible working hours
• Employee Assistance Program
• Allowance for sports activities – Multi sport card
• Life and Accident Insurance
• Medical care benefit

Požiadavky na zamestnanca:

• Related University or College qualification
• 1-3 years of experience in Finance /Accounting
• Experience with Consumer Goods/ Retail Industry would be an advantage
• Very good knowledge of MS Office- Outlook, Word, Excel and familiarity with relevant computer software
• SAP knowledge: SAP S4 Hana, Vendor invoice management (VIM), Ariba
• Good with numbers and figures and an analytical acumen
• Strong accounting, analytical, and problem-solving skills
• Initiative and attention to the details
• Ability to work in a fast-paced environment and stay calm in stressful situations
• Excellent communication skills (both written and verbal) in a friendly diplomatic manner are a must
• English and specific market language required, any other European language is an advantage
• Ability to multi-task
• Works well with a team or independently