Operations & Administrative Assistant

Náplň práce, právomoci a zodpovednosti:

The Institute of Banking Education of the National Bank of Slovakia (IBV NBS) delivers educational programmes and professional activities for the financial sector and other target groups.

One of the programmes supported by IBV NBS is the Graduate Education Programme (GEP) of the National Bank of Slovakia (NBS) – a development programme for talented participants from different countries interested in central banking. IBV NBS provides administrative and organisational support related to GEP operations and administration.

Are you a reliable and well-organised person who enjoys working with administrative and organisational processes?

If you:

• can work independently and responsibly,

• enjoy keeping documents and processes organised,

• can manage multiple tasks simultaneously and meet deadlines,

• understand the basic logic of administrative and HR-related processes,

  communicate confidently in both Slovak and English,

then this opportunity may be exactly for you.

You will provide:

Administrative support related to GEP participants

• collecting, updating and handling participant information, documentation, confirmations and deadlines,

• administrative preparation of employment contracts and related documents, including attendance review and preparation of supporting documents for HR and payroll administration,

• communication with programme participants in Slovak and English and support related to Health & Safety and GDPR training administration.

Administrative support related to external lecturers

• collecting and handling lecturer information, documentation, contracts and purchase orders,

• keeping records of delivered services, reviewing received invoices and preparing supporting documents for payments,

• communication with lecturers and programme organisers in Slovak and English.

Administrative support related to internal processes

• managing, updating and organising internal documentation and policies in both electronic and printed form,

• preparing and formatting English versions of internal materials and documents,

• monitoring access authorisations and supporting additional administrative tasks based on organisational needs.

Zamestnanecké výhody, benefity:

• flexible working hours,

• occasional work from home,

• meal allowance also during vacation,

• supplementary pension contribution.

In addition:

• work in a small and supportive team,

• opportunity to contribute to a meaningful educational programme,

• varied agenda and international environment,

• opportunity to learn new administrative and HR-related processes.

Informácie o výberovom konaní:
Thank you in advance for your interest. Only selected candidates will be contacted.

Please attach the following consent to your CV/application:
“I hereby consent, in accordance with Act No. 122/2013 Coll., to the processing of my personal data contained in the submitted email and CV by the Institute of Banking Education of the National Bank of Slovakia for the purpose of registration of job applicants and recruitment for the offered position. This consent is valid for 12 months or until withdrawn in writing.”

Požiadavky na zamestnanca:

Minimum 2 years of experience in a similar administrative role.

Personal skills and qualifications

• very good organisational skills and attention to detail,

• independence, reliability and responsible approach to work,

• ability to manage multiple tasks simultaneously and monitor deadlines,

• ability to understand administrative and HR-related processes and the connection between individual steps,

• ability to work independently with administrative procedures and continuously monitor required tasks and supporting documents,

• proactive approach and ability to complete administrative tasks thoroughly,

• very good command of English in both written and spoken communication,

• good communication skills and professional attitude,

• advanced user knowledge of MS Office,

• good digital skills,

• ability to handle internal and personal documentation confidentially.

Preferred qualifications:

• previous experience in administrative support or document management,

• experience supporting HR-related administrative processes,

• experience communicating with external service providers,

• experience working in an international environment.