Operations & Executive Associate

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About the role

We're looking for a sharp, reliable assistant to support our Head of Operations and CEO across daily operations, communications, and coordination. You'll be the person who keeps things moving and not forgotten — managing schedules, preparing documents, coordinating across teams and partners, and taking ownership of the small-but-critical tasks that make an organization run smoothly.

This is a hands-on role with real responsibility and exposure to leadership decisions. Ideal for someone organized, proactive, and eager to grow into broader operations work.

The mindset we're after

When we say "we need to find a way," we want someone who digs in — using AI, Google, or whatever tool gets the job done. You don't need to have done it before. We need someone who's willing to investigate, figure things out, and learn along the way, because that's how we all grow. Curiosity and resourcefulness matter more here than a perfect track record.

What you'll do

• Manage calendars, scheduling, and meeting logistics for the Head of Operations and CEO

• Book and coordinate meetings, ensuring all parties are aligned and prepared

• Own communication flow — track incoming messages and follow-ups so nothing falls through the cracks

• Manage and coordinate mentorship programs and relationships

• Draft, edit, and proofread emails, documents, and internal communications

• Coordinate across teams, partners, and external contacts

• Support event planning and partnership activities

• Prepare reports, presentations, and briefing materials

• Handle administrative and operational tasks (records, follow-ups, document tracking)

• Help research and gather information to support decisions

• Take on ad-hoc projects as priorities shift

What we're looking for

• 1–2 years in an administrative, operations, or assistant role (or strong relevant experience)

• Fluent in Slovak and English, written and spoken

• Excellent organization and attention to detail

• Strong written communication — clear, concise, professional

• Comfortable juggling multiple priorities and shifting deadlines

• Proactive, discreet, and dependable

• Resourceful — comfortable using AI tools and online research to solve unfamiliar problems

• Proficient with standard office tools (email, calendars, documents, spreadsheets)

Nice to have

• Experience in a tech, startup, or international business environment

• Familiarity with event coordination or partnerships

• Interest in growing into a broader operations role