Administrative & Reception Coordinator

Náplň práce, právomoci a zodpovednosti:

Your day-to-day will include:

• Handling incoming initial emails from clients and partners, and making sure every message gets a timely, accurate response

• Keeping track of all upcoming client appointments and deadlines so nothing is missed

• Coordinating the receipt, dispatch, and tracking of packages, translations, and documents across our internal team and external suppliers

• Finalising and checking application forms for completeness and accuracy before they go out

This is a role where precision matters. You won’t be doing the same thing twice — cases are different, clients are different, and you’ll need to stay on top of multiple moving parts at once and pay attention to the details.

Zamestnanecké výhody, benefity:

What We Offer

• Base salary: starting from €1000 gross/month (full-time); pro-rated for part-time

• Part-time arrangements: considered for the right candidate

• Work mode: hybrid — partly remote, partly on-site in Košice near the Jumbo centre

• Contract: permanent employment (TPP)

• Growth: real opportunity to develop within a fast-growing startup where initiative is noticed and rewarded

• Team: small, tight-knit, and genuinely great people who care about the work they do

Informácie o výberovom konaní:
To apply, please fill out the form and follow the instructions at https://zip-citizenship.sk/job/ (password: ZipCitizenshipApply!).

Požiadavky na zamestnanca:

What We’re Looking For

• Attention to detail — you catch mistakes before they become problems; accuracy is your default mode

• Fluent English — written and spoken, at a high level; most of our clients are from abroad, especially the United States

• Reliability and deadline awareness — you take ownership of your tasks and meet commitments without being chased

• Team and supplier coordination skills — you’re comfortable being the connective tissue between colleagues, couriers, translators, and external partners

• Affinity for technology — you actively look for ways to automate repetitive tasks and are comfortable picking up new digital tools quickly

• A genuine interest in what we do — curiosity about Slovak heritage, citizenship processes, or genealogy is a real plus