CEE Administration Specialist (maternity cover)

Náplň práce, právomoci a zodpovednosti:

Key Responsibilities:

• Local IT Coordination
  Serve as the primary contact for 1st‑level IT support, overseeing IT equipment, managing inventories, and coordinating purchases.

• Independent Procurement & Contract Management
  Lead the procurement of PCs, laptops, office supplies, and other essentials. Conduct supplier research, negotiate contracts, and handle full administrative documentation.

• Invoice Management Across CEE
  Approve and process invoices for all CEE branch offices efficiently and accurately.

• Contract Administration
  Maintain clear evidence and tracking of customer and partner contracts, including timely document uploads into internal systems.

• Facility Management for Slovakia & CEE
  Coordinate office operations, manage relationships with landlords and external service providers, and ensure smooth office functioning across the region.

• HSEQ Coordination
  Act as the point of contact for Health, Safety, Environment, and Quality topics. Promote a strong safety culture and support HSEQ initiatives.

• Internal Audit & Compliance Interface
  Coordinate and plan audits such as Energy, ISO, and ECO audits, acting as the key liaison with internal LANXESS stakeholders.

• Support for Global & Regional Initiatives
  Drive engagement in company-wide programs including Performance Culture, Safety Day, and other HQ-led activities.

• Event Management for All CEE Branches
  Organize various employee events and engagement activities: Healthy Summer, Performance Culture Day, Health Day, team events, sports events, and more.

• Gifts & Promotional Items
  Manage seasonal gifting, giveaways, photo shoots, and branded materials throughout the year.

• Travel Agency Coordination
  Act as the main contact for the corporate travel agency and support portal administration.

Požiadavky na zamestnanca:

• A positive attitude, sense of humor, and professional demeanor
• A Bachelor s degree or equivalent combination of education and experience
• Previous experience in a administrative, marketing position 3-5 years
• Outstanding organizational and time management skills
• Proactive approach to problem-solving
• Excellent verbal and written communications skills
• Exceptional interpersonal skills
• Discretion and confidentiality
• Flexibility, multitasking abilities
• Detail-oriented
• Disciplined with innovative approaches
• Upper Intermediate English language skills – B2, German language (B/C) – advantage