Office & Executive Assistant Nissan Slovakia

Náplň práce, právomoci a zodpovednosti:

Job description, responsibilities and duties

Ensuring the smooth operation of the office and fostering a work environment that enables

employees to perform their duties effectively.

Daily and Weekly Tasks:

• Administrative Management: Restocking printer supplies, arranging courier services,

scheduling meetings in calendars, organizing offsite meetings (including restaurant

reservations).

• Office Maintenance: Ensuring cleanliness and functionality of office spaces,

maintaining the kitchen area, watering plants, and ordering refreshments (coffee, tea)

and office supplies as needed.

• Team Support: Assisting with document translations, preparing presentations,

researching suitable venues for meetings, and coordinating dealer events. Providing

support to the team in managing administrative workloads, including ad hoc tasks.

• External Communication: Liaising with external partners, such as coordinating with

the phone operator for managing service plans and tariffs, onboarding new vendors

into the system, and handling invoicing.

• Managing COC lists and assisting with the preparation of contracts and

amendments.

• Daily communication with the accounting department and dealers, including

resolving credit note issues and ensuring timely payments.

Monthly Tasks:

• Human Resources: Monitoring attendance, sick leave, and vacations, preparing and

sending reports to the headquarters, arranging birthday gifts and organizing teambuilding

activities.

• Financial Oversight: Managing office income and expenses, tracking budgets, and

handling credit notes in collaboration with the accounting department.

• Travel Administration: Booking accommodations, arranging insurance, and

processing business expenses for employees traveling abroad, as well as reconciling

business credit card expenses.

Annual Tasks:

• Budget and Forecast Planning: Preparing and managing the annual office budget,

analyzing income and expenses, tracking costs, and evaluating financial plans for the

upcoming year.

• Long-Term Planning: Ensuring effective use of financial resources and collaborating

with headquarters on cost optimization initiatives.

Zamestnanecké výhody, benefity:

• Extended healthcare benefits / Additional healthcare coverage

• Year-end bonuses

Požiadavky na zamestnanca:

Personality requirements and skills:

Strong organizational and planning skills to efficiently manage multiple tasks.

Excellent communication skills and ability to collaborate with internal teams and

external partners.

Proven experience in administrative management, budgeting, and office operations.

Proficiency in systems for data entry, invoicing, and coordination with headquarters.

Proactive problem-solving mindset and multitasking abilities in a fast-paced

environment.

Information about the selection process