MDS Management Assistant

Náplň práce, právomoci a zodpovednosti:
Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

You will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of Calendars and agendas, Travel and Expenses, budgets, expenses, ordering supplies, Purchase orders, answering calls and emails.

How you will contribute

You will:

• Provide administrative support executing activities and build an effective relationship with those you support
• Perform duties as needed related to Calendar and agenda management, budget, travel and expenses, including Visa Management and purchasing processes
• Support as needed the management of internal and external meetings and events, and trainings.
• Answer calls/emails, responding to queries and requests appropriately
• Complete and update organisation charts and maintain distribution lists related to the teams you support and manage related systems and data
• Manage purchase orders for the departments you support
• Undertake additional projects and tasks as requested and where relevant
• Stakeholder Management
• Document preparation
• Coordination of Communication within Function


What you need to know about this position:

• You will be the assistant for the VP, R&D Quality Assurance MEU, VP R&D Consumer Science and for 2 other Directors for travel and expenses and Adhoc support.

What extra ingredients you will bring:

• Previous experience in a similar role

Travel requirements:

• 5% for big events

Work schedule:

• 100%, Hybrid-Working Model

Požiadavky na zamestnanca:
What you will bring

A desire to drive your future and accelerate your career and the following experience and knowledge:

• Administration and support roles
• Highly developed customer service orientation
• Excellent English skills both written and verbal, another European language will be an advantage
• Office (Excel, Word, PowerPoint)
• Multiamedia skills will be an advantage
• Attention to detail combined with proactive attitude, very good communication and interpersonal skills
• Excellent teamwork and able to anticipate needs and respond accordingly

Skills required and important for this role:

• Strong organizational skills
Administrative and organizational skills go hand in hand. Not only do those in administrative positions keep on top of competing priorities by multitasking, they often help their managers juggle their schedules
And do forward planning.

• Communication skills
Written and verbal communication skills are highly important administrative skills. Absorbing and disseminating information in a practical and understandable way. The ability to effectively communicate with a wide range of people in different ways. Clarifying complex information, both written and verbal.

• Teamwork and interpersonal skills
The ability to build solid, collaborative relationships with colleagues. Adaptability and acting as a team player rather than a lone individual. Practicing empathy and communicating well.
Keeping the broader business goals and objectives in mind while working on tasks. Receiving and providing constructive feedback.

• Customer service skills
Complaint and problem resolution. Building customer loyalty. Setting customer expectations. Liaising between key colleagues and clients. Engagement.

• Problem-solving skills
Problem-solving skills refer to a person’s ability to successfully manage and find solutions for complex and unexpected situations. The ability to identify problems and decide on the best solution. Come up with creative solutions to problems. Confidence in decision making. Communicate well when problems arise.

• Technology and software skills
Proficiency with Microsoft Office products (Excel, Word, PowerPoint). Ability to use a large range of email clients (Outlook, Teams). Managing databases. Using different SAP and internal tools. Using a travel platforms/booking tool to organize business travel.