HR & Office Executive

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Role Overview

We are looking for an experienced, organised and proactive HR & Office Executive to take primary responsibility for the School’s HR function while supporting the wider administration and day-to-day operation of the School.

The role combines Human Resources, institutional administration and general school office support. HR will be the primary area of ownership; however, as part of a growing international school, the successful candidate will also be expected to work flexibly across administrative and operational areas when required.

The successful candidate should be able to work independently, anticipate deadlines and problems, maintain reliable systems and take responsibility for matters through to completion.

Key ResponsibilitiesHuman Resources

• Manage the employee lifecycle, including recruitment, onboarding, employment changes and offboarding.

• Coordinate safer recruitment, references, background checks and pre-employment clearance.

• Prepare and maintain employment contracts, amendments, personnel files and HR documentation.

• Ensure HR processes comply with Slovak employment requirements and School policies.

• Manage attendance, leave, absence and payroll-related HR inputs.

• Coordinate probation and performance-review processes and follow up with managers.

• Support employee-relations matters, including performance concerns, grievances and disciplinary processes.

• Coordinate international staff requirements, including right to work, residence procedures, Foreign Police and qualification recognition.

• Maintain HR policies, records, compliance trackers and management reporting.

• Monitor people-related risks and provide practical HR advice to Management.

Administration & Office

• Maintain and improve central administrative systems, registers, records and filing.

• Manage School subscriptions, software licences, memberships and recurring resources, including usage and renewal reviews.

• Maintain contract and renewal registers and proactively track key deadlines.

• Maintain the School’s compliance calendar and follow up with responsible staff on outstanding actions.

• Maintain policy registers, document control and institutional records.

• Coordinate mandatory staff training, certifications, BOZP and occupational-health administration.

• Support insurance, institutional memberships, audits, inspections and other compliance administration.

• Support procurement, supplier administration and purchasing where required.

• Provide administrative support for admissions, student documentation, contracts and compliance where required.

• Support the organisation and administration of school trips, events and activities when required.

• Assist with transport, facilities and other operational coordination where necessary.

• Support School communications, website, social media, marketing or PR administration where required.

• Provide general School Office and administrative support during busy periods or staff absence.

• Identify opportunities to simplify, digitalise and improve administrative processes and reduce unnecessary costs.

Zamestnanecké výhody, benefity:

• Multisport card

• 13th salary

• Meal allowance

• Discounted education for employees’ children

• Free parking

Informácie o výberovom konaní:
Please submit your CV in English. The interview will be in English too.

Požiadavky na zamestnanca:

The successful candidate should have:

• Practical HR experience and good knowledge of Slovak employment requirements.

• Strong organisational and administrative skills.

• Excellent attention to detail and deadline management.

• Ability to work independently and take ownership of tasks through to completion.

• Confidence handling confidential and sensitive employee matters.

• Strong English and Slovak communication skills.

• A proactive, flexible and solutions-oriented approach.

• Willingness to support different areas of School administration when operationally required.

Experience in an international school, education environment or international organisation, particularly involving international employees, immigration/residence procedures or qualification recognition, would be highly advantageous.

This is a hands-on role within a growing School. While the position has clear primary responsibilities, the School operates as a collaborative team and reasonable flexibility across administrative and operational functions is expected.

The role holder should be comfortable both owning the HR function and contributing to wider School administration when additional support is required.