Executive Assistant & Office Manager

Náplň práce, právomoci a zodpovednosti:

· Manage executive calendars, including scheduling meetings across time zones and coordinating travel arrangements (flights, hotels, conferences)

· Organize internal and external meetings: prepare agendas, materials, take meeting minutes, and ensure timely follow-up via email, or a phone call

· Prepare presentations, reports, and other documents as needed, and maintain organized digital and physical filing systems

· Track expenses, process invoices and payments, liaise with accountants, and provide monthly summaries (expenses, timesheets, holidays)

· Maintain CRM and contact lists; support team with research, mail-outs, and other ad hoc projects (e.g., roadshows)

· Manage incoming and outgoing deliveries, office supply orders (including stationery), and ensure the office remains well-organized and fully stocked

· Support company communication efforts by managing social media (LinkedIn) and website updates.

Zamestnanecké výhody, benefity:

• Have the opportunity to meet inspiring people
• Work from home one day a week (usually Friday)
• Meal allowance €4/day
• Phone contribution up to €400
• 25 days holiday and 5 sick days
• Work laptop will be provided as well as paid mobile contract
• Our office is located right in the Bratislava’s Old Town
• Opportunity to learn and grow professionally
• Enjoy a varied workload (every day is unique)
• Have the opportunity to travel
• Work in a small, flexible and very friendly team
  

Informácie o výberovom konaní:
Please send your CV and Cover Letter with a brief description.

Požiadavky na zamestnanca:

• Candidate with education and experience that suits the position, with a high degree of business acumen
• Fluent English - Advanced (C1), preferably with financial background
• 3+ years of working experience in a similar position, preferably in a financial or legal firm
• Intermediate Experience of MS Office Software (Word, Excel, Outlook & PowerPoint)
• Accuracy and attention to detail
• Handling confidential information with discretion
• Excellent communication and interpersonal skills
• Superior time management, organization, and adaptability skills with a strong attention to detail
• Anticipate executive needs and proactively address issues before they arise
• Highly motivated and proactive self-starter