Executive Assistant (Hybrid)

Náplň práce, právomoci a zodpovednosti:
We have an outstanding opportunity for an energetic person to join our team of assistants in Executive Office. You will get a chance to grow and get a taste of what it takes to be a part of globally structured group of people working for Swiss Re. Are you ready for a challenge?

About the Role

Our team consists of 12 Team and Executive Assistants located in Bratislava, and we are the point of contact for all administrative tasks and the driving effort for their execution, collaborating with our internal partners.

We are ready to welcome a new team member to make sure things run smoothly and are prioritized properly.

Regular Tasks:

• Manage calendars
• Oversee and sort inboxes
• Organize travel and itineraries
• Arrange client meetings
• Plan and execute offsite meetings from start to finish
• Coordinate agendas
• Take meeting minutes
• Track actions from key governance meetings
• Handle expenses

Further Tasks:

• Organize townhalls: This includes agenda preparation, interactive ideas, and facilitation.
• Set up and organize meetings: This involves agenda preparation, taking minutes, facilitating, sharing recordings, and managing communications in OneNote.
• Draft internal communications
• Manage internal communications posts.
• Collaborate closely with the management team: On internal communications, client meetings, etc.
• Assist stakeholders with various events.
• Support business activities and special projects: Collaborating with teams and external partners as needed to meet deadlines.
• Track action items
• Organize sessions with leadership.
• Update organizational charts, team lists, and distribution lists.
• Coordinate conference schedules, where leadership will be speaking.
• Ensure teams have their RCSA signed off, according to deadlines.
• Administer tools and manage access.
• Update and add client profiles in CRM systems

Zamestnanecké výhody, benefity:
• Attractive performance-based bonus
• Ultra flexible working time in hybrid setup, allowing you to work also from home
• Modern office spaces in attractive location
• 5 additional days of holiday
• Lunch allowance fully paid by Swiss Re
• Referral bonus
• Sick days and sick leave support
• Public transport benefit
• Multisport card

Informácie o výberovom konaní:
This job offer is suitable for people who have been impacted by the invasion of Ukraine.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

Požiadavky na zamestnanca:
About You

  • 3-5 years Experience in supporting management at the executive level, very good command of English
• Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word)
• Professional communication and organizational skills
• Excellent time management and ability to prioritize
• Flexible personality with a high self-motivation who adapts fast to various situations and responds quickly to challenges
• Able to anticipate possible risks/issues, maintains a solution approach
• Able to work independently with little or no supervision, while being a teammate and collaborative 

If you do not meet all our requirements but truly believe that you have the right motivation and attitude to do the job, we will be happy to receive your CV as well!