Operations & Administrative Assistant

Náplň práce, právomoci a zodpovednosti:

​Are you someone who loves keeping things organized, enjoys variety in your work, and finds satisfaction in making sure everything runs smoothly?

At ECTIVE, we’re looking for an Operations & Administrative Assistant who’s eager to take ownership of everyday processes and help our teams stay one step ahead.

This role is perfect for someone who thrives in a dynamic, international environment — where curiosity, reliability, and a “can-do” attitude matter more than rigid routines.
You’ll have the chance to learn from different areas of operations, finance, and communication, while becoming a key part of what keeps ECTIVE running efficiently.

What You'll Do:

• Support of ECTIVE's day-to-day operational and administrative activities, ensuring smooth and efficient internal processes.
• Perform general administrative and operational tasks (document management, data entry, correspondence).
• Support internal invoicing processes and preparation of reports for customer invoicing.
• Collect and organize accounting documentation (receipts, invoices, confirmations) for bookkeeping.
• Assist with the preparation of internal and financial reports.
  Coordinate small office management tasks (supplies, courier, errands, coordination with vendors).
• Support other teams (Operations, HR, Finance, Management) with administrative follow-up and internal communication.

Zamestnanecké výhody, benefity:

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• The mentioned salary is a starting point – you can grow to the next level once you meet internal expectations.
• Performance-based financial bonus.
• Learning budget – we support your professional growth.
  
• Amazing team – supportive, fun, and genuinely great to work with.
• Diversity – we proudly bring together people from 10+ countries
• Team activities & social events – weekly team lunches on us, plus several team-buildings and spontaneous hangouts throughout the year.
• Fully stocked office snacks.
• Flexible working hours – you’re in charge of your own schedule.
• Office in the city center – so you can run errands, grab great food, or just enjoy the location on your lunch break.
  

Požiadavky na zamestnanca:

What helps you shine in this role: 

• 1–2 years of experience in administration, operations, or a similar assistant role.
• Any experience with invoicing, accounting support, or reporting is a plus.
• Strong skills in Microsoft Excel (a must!) and confidence with other Microsoft Office tools.
• You are fluent in Slovak and English, both spoken and written.
• You are preferably available to work from the office  (hybrid flexibility possible).
• You are curious about AI tools like ChatGPT and open to using them to make work smarter and easier.
• You bring reliability, attention to detail, and strong organizational skills — you like when things are clear and done right.
• You are proactive, eager to learn and not afraid to take initiative after a bit of guidance.
• You are flexible and open-minded, comfortable adapting to new systems or processes.
• You are great at managing your time and juggling different small tasks without losing track.