Administrative Assistant (Student)

Náplň práce, právomoci a zodpovednosti:

The primary role is to provide administrative, clerical, and basic IT/data support to the office and team, ensuring the efficient operation of the office by supporting a variety of tasks. Proven administrative experience is essential, along with good time management skills, comfort working with data and digital tools, and the ability to multi-task and prioritize work.

Accountability:

• Mid & low level operational and administrative issues

• All relevant administrative and basic IT support tasks for making the office fully functional

• Maintaining accuracy and organization of digital records, databases, and shared files

Responsibilities:

• Completing all office management and administrative tasks

• Ongoing organizational tasks

• Travel arrangements for the team

• Gathering, entering, and maintaining data in Excel lists and databases (staff lists, payments, contact lists, etc.)

• Creating and maintaining physical and digital filing systems, organizing electronic files and folders for document uploads

• Basic database management: data entry, updates, cleanup, and simple troubleshooting

• Supporting document formatting, editing, and version control across shared drives

• Supporting Project Managers with small, clearly defined project-related and data-related tasks

• Communication with third parties such as phone/telecom providers, office rental contacts, recruitment agencies, and others

Požiadavky na zamestnanca:

• Interacts professionally with the team at all times and promptly responds to requests with accuracy and a courteous demeanor

• Excellent interpersonal skills and self-awareness

• Excellent relationship building skills

• Having a strong work ethic and the ability to address multiple tasks in a short time frame and being able to stick to strict deadlines

• Comfortable learning and working with new digital tools and systems

• Unquestionable personal code of ethics, integrity and trust

• Planning and organizing under flexible framework conditions

• Analytical thinking

• Research ability / skills

• Ability to work both independently and within a team environment