Executive Assistant & Operations Specialist

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About the Role

We are seeking a highly organized and proactive professional to provide comprehensive executive assistance and operational support. This role combines traditional administrative responsibilities with a strong focus on coordination, communication, and high-quality content creation. The ideal candidate thrives in a fast-paced environment, demonstrates excellent attention to detail, and is comfortable managing both logistical and strategic support tasks.

Specific responsibilities that you will perform include but not limited to:

Executive Support

• Manage complex calendars of Chief Audit Executive and other
• Managing Directors in GIA, schedule meetings, and coordinate across multiple stakeholders and time zones
• Prepare briefing materials, agendas, and follow-ups for meetings
• Act as a gatekeeper and facilitator for executive priorities

Event & Meeting Coordination

• Plan and execute internal and external events (e.g., workshops, leadership meetings, offsites)
• Handle logistics including venue, materials, communications, and participant coordination
• Ensure smooth execution and high-quality participant experience

Content & Presentation Development

• Create and refine high-quality presentations (PowerPoint/Google Slides) for senior audiences
• Consolidate and structure input from multiple stakeholders into clear, compelling materials
• Ensure consistency in messaging, formatting, and visual standards

Operational Support

• Coordinate cross-functional inputs and track deliverables and deadlines
• Support planning cycles, reporting, and internal communications
Identify opportunities to improve processes and increase efficiency

Stakeholder Management

• Liaise with internal teams and external partners to ensure alignment and timely delivery
• Maintain strong working relationships across functions and levels

About the Team

Group Internal Audit is an international team of auditors. Our vision is 'Advancing Swiss Re's Resilience'. We provide independent and objective assurance that assists the Board of Directors and Group Executive Committee to protect the assets, reputation and sustainability of the organization. We lead from every seat, challenge the status quo, understand risk, and demonstrate that we are responsive to risk. We apply innovative and risk-focused techniques to ensure that our audit effort is proportionate to risk, and we continuously extend the use of data analytics and automation within our audit processes.

Zamestnanecké výhody, benefity:
• Attractive performance-based bonus
• Ultra flexible working time in hybrid setup, allowing you to work also from home
• Modern office spaces in attractive location
• 5 additional days of holiday
• Lunch allowance fully paid by Swiss Re
• Referral bonus
• Sick days and sick leave support
• Public transport benefit
• Multisport card

Informácie o výberovom konaní:
We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

Požiadavky na zamestnanca:
• Proven experience in executive assistance, operations, or a similar hybrid role
• Exceptional organizational and time management skills
• Strong communication skills (written and verbal) with a high level of professionalism
• Advanced proficiency in presentation tools (e.g., PowerPoint) and MS Office
• Ability to synthesize complex information into clear, structured outputs
• High attention to detail and quality standards
• Proactive, solution-oriented mindset with the ability to anticipate needs
• Comfortable working independently and handling multiple priorities