COO Office Coordinator

Náplň práce, právomoci a zodpovednosti:
Join our dynamic Chief Operating Office (COO) where you'll drive strategic initiatives, strengthen operational discipline, and foster collaboration across the organization. This role combines executive support, strategic coordination, and operational oversight to enable delivery of key priorities.

About the Role

In this role, you are the engine behind a well-run COO Office. You ensure governance runs seamlessly, decisions are followed through, and priorities stay on track. By bringing structure, clarity, and momentum, you reduce operational load on senior leaders, improve transparency, and enable high-quality decision-making across the organisation.

Key Responsibilities

Governance & Performance Support
• Coordinate COO meetings and governance forums, including agendas, materials, logistics, and follow-ups
• Support performance check-ins, planning timelines, and reporting cycles
• Own action tracking and ensure timely, high-quality follow-through across stakeholders

Office Management Activities
• Act as a central coordination point for the COO Office, ensuring smooth daily operations
• Manage planning and prioritisation across the COO Office calendar and key deliverables
• Support preparation of presentations, briefing materials, and management communications
• Coordinate across functions and senior stakeholders to ensure alignment and execution
• Organise and support community, engagement, and communication activities

Drive Operational Excellence
• Identify and implement opportunities to streamline processes and improve ways of working
• Take ownership of recurring processes and coordination tasks to reduce operational burden
• Ensure consistency, reliability, and high execution standards across all COO Office activities

About the Team

The COO Office is the central hub driving alignment, governance, and operational excellence. We turn strategy into action and ensure performance stays on track with organizational goals. Working across functions, we break down silos, enhance collaboration, and enable teams to deliver their best. If you’re passionate about strategic execution and scalable efficiency, this is where you can make a real impact.

Zamestnanecké výhody, benefity:
• Attractive performance-based bonus
• Own The Way You Work in hybrid setup, allowing you to work also from home
• Modern office spaces in attractive location
• 5 additional days of holiday
• Lunch allowance fully paid by Swiss Re
• Referral bonus
• Pension & risk insurance contribution
• Life insurance contribution
• Sick days and sick leave support
• Public transport benefit
• Multisport card

Informácie o výberovom konaní:
We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

Požiadavky na zamestnanca:
You are a proactive, highly organised professional who enjoys bringing order to complexity. You think analytically, act decisively, and communicate with clarity and confidence. You build trust quickly, navigate senior environments with ease, and take pride in delivering high-quality outcomes. You are energized by making things run better and by seeing your work enable others to focus on what matters most.

We are looking for candidates who meet these requirements:

• Bachelor’s or Master’s degree in Business Administration, Economics, or a related field
• 2+ years of experience in management consulting, programme management, strategy, or portfolio management
• Strong organisational and coordination skills, with a high degree of ownership and accountability
• Proven ability to manage multiple priorities and engage confidently with diverse, senior stakeholders
• High attention to detail and reliability in execution, even in fast-moving environments
• Analytical, data-driven mindset, with the ability to structure problems, interpret data, and translate insights into clear recommendations
• Hands-on experience with analytical and performance management tools, including Excel, PowerPoint, and PPM tools, to support tracking, reporting, and decision-making
• Strong interest in and practical use of AI tools (e.g. Copilot, ChatGPT) to enhance productivity, improve insights, and streamline ways of working
• Clear, professional, and persuasive written and verbal communication (fluency in English, both written and spoken)