Executive Operations Assistant

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Role Summary

We're looking for a hands-on, execution-oriented person to support the COO with day-to-day tasks, improve team operations, and help redesign processes where it makes sense. This isn´t a passive assistant role—it’s for someone who takes initiative, drive things forward, and collaborates effectively across teams. We're not looking for a talker—we want a doer who solves problems and delivers results.

Key Responsibilities

Operations support: Organize, prioritize, and track daily tasks—especially those that tend to fall through the cracks.

Process improvement: Identify inefficiencies, propose practical fixes, and involve the right people to implement them.

Project work: Independently run small projects from planning to execution and delivery.

Organizational support: Prepare materials, schedule meetings, and maintain visibility over ongoing work.

Proactive mindset: If something’s not working, you flag it. If something’s missing, you propose a solution. No waiting, no excuses.

​Analytical support: Conduct research on various topics as assigned, gather relevant information, and present findings in a clear and concise manner to support decision-making processes.

​Data Management: Maintain and organize electronic and physical files, databases, and records, ensuring easy access and confidentiality as necessary.

Document preparation: Prepare and edit documents, reports, presentations, and other materials as needed, ensuring accuracy, professionalism, and adherence to company standards.

Meeting support: Coordinate logistics for meetings, including room setup, agenda preparation, document distribution, and minute-taking, ensuring smooth and productive proceedings.​

Who We’re Looking For

• 2+ years of experience coordinating tasks, teams, or internal projects.

• Strong ability to work independently and take initiative, with good collaboration skills.

• Highly organized, pragmatic, and reliable—with solid time management.

• Proficient in Excel and PowerPoint, plus at least one of: Notion, Asana, Trello.

• Comfortable taking ownership and following through.

Nice to Have

• Experience in a small or mid-sized company or startup.

• Passion for improving how things work—systems, processes, workflows.

• Ability to communicate clearly and concisely, both in writing and in meetings.

Zamestnanecké výhody, benefity:

• A dynamic, international work environment with a young, motivated team that values initiative, clarity, and outcomes.
• A varied role with minimal routine, continuous learning, and the chance to grow with the company.
• The unique experience of working at MultiplexDX — a mission-driven biotech company developing cutting-edge cancer diagnostics with global impact.
• The energy of a startup combined with deep scientific excellence, backed by international R&D projects and a visionary founder committed to meaningful innovation.

• Direct collaboration with company leadership and visibility into strategic decision-making.
• The opportunity to help shape how the company operates and scales.

Požiadavky na zamestnanca:

Core skills

Organizational excellence

Execution mindset 

Process-oriented thinking

Project coordination 

Strong communication 

Digital confidence 

Personality Requirements 

Hands-on 

Reliable 

Curious and improvement-driven 

Team player with initiative 

Resilient and adaptable 

Discreet and professional 

Vodičský preukaz:
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