HR Systems & Projects Specialist

We are looking for a new HR Systems & Projects Specialist to join our team. In this role, you will support HR systems, drive process improvements, and participate in key HR projects across the organization.

Responsibilities

• Provide local support for HR Information Systems (MAPS, Magion, Cominfo/Kronos)
• Manage system configuration, including user roles, access rights, and authorizations
• Ensure accuracy, completeness, and consistency of HR data
• Resolve day-to-day system issues and operational incidents
• Support optimization and digitalization of HR processes through system solutions
• Participate in implementation of new HR systems, modules, and functionalities
• Perform system testing, upgrades, and user acceptance testing (UAT)
• Collaborate with IT, external vendors, and global HR teams
• Prepare user documentation and train system users
• Support HR reporting and analytics, including data preparation for internal and external reporting
• Ensure compliance with GDPR and internal data protection regulations
• Support audits and maintain security standards for personal data processing
• Coordinate and support HR projects across areas such as compensation & benefits, organizational changes, performance management, onboarding, and HR systems
• Define project scope, timelines, milestones, and deliverables
• Monitor project progress, risks, and dependencies to ensure timely delivery
• Support analysis and improvement of HR processes and change management activities
• Ensure consistency of HR solutions across the organization

Requirements

Experience & Knowledge

• Experience with HR information systems
• Understanding of HR processes and the HR lifecycle
• Experience in HR operations or HR project coordination
• Strong analytical skills and ability to work with data and reports

Skills

• Project management skills and a structured approach to work
• Strong organizational and communication skills
• Advanced user knowledge of MS Excel / MS Office (experience with AI tools is a plus)
• English language proficiency (minimum B2)

Personal Attributes

• High level of accuracy, reliability, and discretion
• Ability to work both independently and as part of a team